Terms and Privacy

 

[HUT CUP]

TOURNAMENT RULES AND REGULATIONS


















  • DEFINITIONS & INTERPRETATION
    1. The capitalised terms used in these Rules shall have the following meanings:

Admin

shall mean any individual or entity who or which is authorised by the Tournament Operator to administrate the Tournament in accordance with the Rules. The collection of all Admins will be called the “Administration”.

Game Publisher

shall mean [EPIC GAMES].

Match

shall mean each match forming part of the Tournament.

Participants

shall mean each individual which participates in the Tournament.

Participant’s Image

shall have the meaning set out in clause 12.1.

Prize Money

shall mean the prize money for the Tournament as set out in clause 8.1.

Rules

shall mean these Tournament Rules and Regulations, along with all appendices schedules and annexes.

Tournament

shall mean [HUT CUP].

Tournament Operator

shall mean Kairos Media Limited.

Tournament Start Date

shall mean [31st AUGUST].

  1. Any phrase introduced by the terms “including”, “include”, “in particular”, “for example” or any similar expression shall be construed as illustrative and shall not limit the sense of the words preceding those terms. 
  2. Words and expressions importing natural persons include any individual, body corporate, unincorporated body, government, government department, agency and any municipal, local, statutory or other authority. 
  3. The singular includes the plural and vice versa, and words importing a gender includes other genders. 
  4. A reference to a clause, paragraph or schedule is a reference to a clause or paragraph of or schedule to these Rules. 
  • APPLICATION OF THE RULES
      1. The Rules are for the benefit of all Tournament stakeholders, including the Participants. The purpose of these Rules is to protect and maintain the integrity and competitive balance of the Tournament, and to set out the minimum standards to be expected of all Participants. 
      2. The Rules shall apply to, and be binding upon, all Participants. By participating in the Tournament, all Participants expressly and unconditionally agree to comply with, and be bound by, the Rules (as amended by the Tournament Operator from time to time) and any other rules, policies or codes of conduct introduced, and brought to his or her attention, by the Administration.
      3. The Rules and any other rules or regulations imposed by the Tournament Operator in relation to the Tournament may be amended by the Tournament Operator from time to time and any such amendments shall be automatically binding upon the Participants. 
      4. If any provision of the Rules is deemed void or unenforceable in whole or in part, this shall not affect the validity of the remainder of the Rules. If a provision of the Rules is found to be void or unenforceable, the provision shall apply with the minimum modification necessary to make it valid and enforceable. 
      5. In addition to these Rules, all Participants shall at all times comply with the terms and conditions of the Game Publisher.
    1. ADMINISTRATION RESPONSIBILITIES
      1. The Administration shall be responsible for the administration, operation and hosting of the Tournament. 
      2. The Administration shall also be responsible for making decisions and judgment calls on Match play and all Tournament related issues. These responsibilities include, but are not limited to: 
        1. starting and closing each Match; 
        2. monitoring the Participants’ behaviour; 
        3. issuing appropriate in-Match sanctions; and 
        4. making decisions on Match and Tournament related issues. 
      3. Any decisions made by the Administration in respect of the Tournament shall be final and binding on all Participants. 
      4. The Administration shall at all times conduct itself in an appropriate, professional and impartial manner, as befitting the Tournament, and shall not show prejudice towards any particular Participant. 
      5. All communication between Participants and the Administration in connection with the Tournament shall be at all times in English. The Administration may only be contacted via Discord unless directed otherwise (in order to help Admins to coordinate as a team and ensure issues are dealt with and resolved as quickly and efficiently as possible). Any other form of communication may be ignored.
  • TOURNAMENT FORMAT
    1. The Tournament shall commence on the Tournament Start Date, or such other times and dates determined by the Tournament Operator at its sole discretion.
    2. The Tournament Format shall be as follows:

The tournament will be a trio vs trio single elimination bracket, with each round being a best of 5. For more in depth format, please refer to the ruleset provided on every tournament page.

  • ELIGIBILITY
      1. Only real persons who fulfil the following conditions shall be eligible to participate in the Tournament:
        1. Participants must be at least 13 years old on the Tournament Start Date.
          If you are under the age of 18, you will be required to provide written parental or guardian consent to enter.
        2. Participants must be a citizen and/or a resident of the United Kindgom, Ireland, Finland, Czech Republic, Israel, Hungary, Belgium. or Poland, for their respective tournaments.
        3. Participants must not be employees or contractors of the Tournament Operator or the Game Publisher.
      2. If a Participant fails to meet the eligibility conditions set out in clause 5.1, the Administration shall have the right to refuse their entry in the Tournament and/or immediately disqualify the offending Participant from the Tournament.
  • HOW TO ENTER
      1. To become a Participant, an individual must first register and sign up to the Tournament platform here (), enter his or her region, and submit all requested details (including name, email and username).
      2. Individuals will then receive notification by email as to whether their application to participate in the Tournament has been accepted or rejected by the Administration.
      3. In respect of each Match, every Participant will receive a notification from an Admin with details of his or her allocated opponent, instructions for adding the opponent on the Tournament platform, and a time period during which the relevant Match must be completed. Matches cannot be postponed or rescheduled to another date or time unless determined by the Administration in its sole discretion for any reason.
  • SUBMITTING RESULTS
      1. Each Participant shall submit his or her own score following each Match. If two Participants from the same Match submit conflicting scores (e.g. 2-0 and 1-2), then the relevant Participants will be asked by the Admin to submit evidence of their submitted scores. 
      2. In the event of a dispute relating to the outcome of a Match, the Administration’s decision (at it sole discretion) shall be final.
  • PRIZE MONEY
      1. The Prize Money for the Tournament shall be as follows: A place in the grand final.
      2. Participants who are entitled to Prize Money in accordance with these Rules shall, following the conclusion of the Tournament, provide the Administration with proof of entitlement together with bank details.  If you   are under   the   age   of   18,     your   proof   of   entitlement   will   include   written parental or guardian consent to enter and claim your prize. The  Administration may ask the winner to provide proof of age.
      3. Prize Money will be paid to each successful Participant, in the currency stated above, within thirty (30) days of the Administration’s receipt of all necessary and requested information by the relevant Participant. In the event that the Participant fails to provide the requested information to the Administration within fourteen (14) days of request, the Participant shall waive its right to the Prize Money. 
      4. The Tournament Operator and the Administration reserves the right to withhold payment of Prize Money if there are ongoing disciplinary issues, including without limitation in respect of eligibility, behaviour and integrity.
  • BEHAVIOUR AND STANDARDS
      1. Throughout the Tournament, each Participant must:
        1. comply with the Rules, in letter and in spirit;
        2. accept and comply with all decisions of the Administration and the Tournament Operator;
        3. treat other Participants, the Administration and the Tournament Operator with the utmost respect and behave in good faith in all matters relating to the Tournament;
        4. use respectful language when communicating with Administrators and other Participants;
        5. not at any time make any comments, statements or remarks by whatever means (including online) or engage in any conduct which damages or adversely impacts the goodwill, image, commercial interests or reputation of the Tournament;
        6. compete to the best of his or her ability and try his or her utmost to win each and every Match at each and every stage of the Tournament; and
        7. seek to resolve all disputes or differences in connection with the Tournament without recourse to law.
      2. The following behaviour is strictly forbidden:
        1. using vulgar, racist, sexist, insulting or otherwise offensive behaviour, comments or language;
        2. purposefully losing a Match for any reason;
        3. refusing to follow the instructions of an Admin;
        4. showing dissent by words or actions towards any other Participant;
        5. using insulting language and/or gestures towards any other Participant; 
        6. committing unsporting behaviour; 
        7. misleading or ‘duping’ any Admin; 
        8. any behaviour deemed inappropriate by an Admin, including but not limited to extremist statements, threat of violence, sexual harassment, stalking, severe insults, pornographic references or hate speech.
      3. Each Participant acknowledges the right for the Administration to edit Participants’ names if names are deemed unfit for display (at the Administration’s sole discretion).
  • INTEGRITY: CHEATING, MATCH FIXING AND BETTING
      1. Cheating: All forms of cheating are strictly forbidden. Cheating is the creating (or attempting to create) an unfair playing field or gaining an unfair advantage over other Participants by any means contrary to the Rules of the Tournament or the spirit of gaming or esports and traditional sporting endeavour. For the avoidance of doubt, this shall include any unauthorised use of any third party tools without the prior consent of the Administration.
      2. Match-fixing: All forms of match-fixing are strictly forbidden. Match fixing is the arranging or influencing (or attempting to arrange or influence) in advance the outcome of a Match, or events within the Tournament, usually for the purpose of making money, often from betting.
      3. Participants are not allowed to accept from, or offer to, any person or entity (whether they are Participants or otherwise) any bribes/gifts/rewards of any nature in relation to seeking to influence the outcome, result of, conduct of, a Match or the Tournament.
      4. Participants are under a strict obligation to immediately report to the Administration any approach, or any offer of a bribe/gift/ reward made to them, or any other Participant, related to seeking to influence the outcome, result, or conduct of a Match or the Tournament. Failure to do so will be considered a breach of these Rules and will in itself result in sanctions being imposed.
      5. Betting: Participants are not allowed to place any bet on any Match in the Tournament, or in relation to the Tournament in any context. Participants are prohibited from asking, or instructing, any person, or entity, to place any bet referred to in this Rule. This Rule includes all bets relating to, but not limited to, the following:
        1. the result of a particular Match or the Tournament itself; and
        2. any events in the progress of a Match or the Tournament itself.
      6. General: It is the responsibility of every Participant to comply with this clause 10. Any Participant who breaches these Rules will be subject to a range of sanctions including, but not limited to, those set out in clause 11 below. Any sanctions imposed by the Administration in respect of a breach of this clause 10 shall be in addition to any criminal sanction that may ultimately be imposed.
  • SANCTIONS
      1. The Administration (and any panel or body appointed by the Administration to deal with disciplinary matters) shall have a general and overarching jurisdiction to take disciplinary action against any Participant in relation to all allegations of foul or unfair play during a Match, and all allegations of misconduct, either in-Match or unrelated to a Match or the Tournament, which may constitute a breach of the laws and spirit of competitive esports and gaming, and/or the Rules and/or which may bring the Administration or the Tournament into disrepute.
      2. In the event that a Participant is found by the Administration to be in breach of these Rules, the Administration shall have the right to impose a range of sanctions against the offending Participant, acting in its sole discretion. Such sanctions may include, without limitation:
        1. disqualification from the Tournament;
        2. disqualification from future tournaments and competitions run by the Administration and/or the Tournament Operator; and/or
        3. a reduction or removal of Prize Money.
      3. The Administration shall impose sanctions which it believes to be reasonable and proportionate in the circumstances. All sanctions imposed by the Administration (or any panel or body appointed by the Administration to deal with disciplinary matters) under this clause 11 shall be final and non-appealable.
  • INTELLECTUAL PROPERTY RIGHTS
      1. Each Participant hereby grants the Tournament Operator, the Game Publisher and the Administration a non-exclusive, transferable, unlimited, perpetual right and licence to use the Participant’s Image and any photographic, video or audio-visual content containing the Participant’s Image in connection with the Tournament and the promotion of, and publication of content relating to, the Tournament in any and all media, including the right to use the Participant’s actual or simulated likeness and to record the Participant’s voice, and to take and reproduce photographic images of the Participant and his performances. For the purposes of these Rules, the “Participant’s Image” shall mean the Participant’s name, nickname, avatar, alias, image, photograph, film, likeness, autograph, initials, graphical or animated representation, endorsement or association, voice, performances, personal characteristics and other personal identification.
      2. Each Participant acknowledges and agrees that the Tournament Operator and the Game Publisher have the right to photograph, record, publish, broadcast, stream, disseminate, telecast, transmit, air, distribute, or otherwise exploit, in any manner whatsoever and in any and all media whether now known or hereinafter invented, all or any part of the Tournament and any services provided by, or image, representation or voice communications of, a Participant howsoever arising in respect of or connected to the Tournament.
      3. Each Participant hereby waives, and agrees not to assert or support, any claim in respect of any moral or other equivalent rights (if any) to which it is or may become entitled to in any territory of the world in relation to the rights granted in this Clause 9.
  • DATA PROTECTION
      1. By participating in the Tournament, each Participant hereby consents to the Tournament Operator:
        1. processing their personal data;
        2. disclosing their personal data to the Tournament Operator’s affiliates;
        3. disclosing their personal data to third parties for the purposes of running and operating the Tournament;
        4. using their name in promotional materials or marketing activity in connection with the Tournament; and
        5. transferring their personal data outside of the European Economic Area in connection with the Tournament.
  • GENERAL
    1. If any of the provisions of the Rules shall be found to be void or unenforceable, such provisions shall be deemed to be deleted from the Rules and the remaining provisions of the Rules shall continue in full force and effect and the Administration shall use its reasonable endeavours to procure that such provision is replaced by a provision which is valid and enforceable and which gives effect to the spirit of the Rules.
    2. Participation in the Tournament constitutes an agreement by the Participants that they will not hold liable, or make any claim, against the Tournament Operator or any of its parents, subsidiaries, affiliates and each of its respective successors, assigns, agents, employees, servants, or authorised representatives (including any Admins or representative): 
      1. for any losses, costs, charges, damages, compensation or expenses arising out of or in connection with any kind of injury or illness suffered by any Participant, spectator or other third party; 
      2. for any damage to property of any kind; 
      3. for any loss of or damage to goodwill; 
      4. for any other indirect or consequential loss or for loss of profit incurred; and/or 
      5. for any loss of any description from or in relation to the result of any Match, arising out of or due to any decision or action that the Administration may take (or fail to take) under the Rules. 
    3. Nothing in these Rules limits any liability which cannot legally be limited, including liability for death or personal injury caused by negligence, or fraud or fraudulent misrepresentation. 
    4. The Tournament Operator reserves the right to cancel and disband the Tournament at any time without any further liability to the Participants. 
    5. The Rules and any disputes or differences arising in connection to them shall be governed in all respects by English law. The Tournament Operator and all Participants hereby submit to the exclusive jurisdiction of the English Courts in order to resolve any disputes.

Privacy and Cookie Policy

Last Updated: August 2021

At pizzahutgaming.com, we are committed to respecting your privacy and protecting your personal data. This privacy and cookies policy (“Policy”) sets out how we use data relating to you and applies to all use of your personal data by Kairos Group a company registered in England and Wales under company number 11098530 with its registered office at Amelia House, Crecent Road, Worthing, United Kingdom, BN11 1QR (“we”, “us” or “our”).

This Policy sets out the basis on which any personal data we collect from you, or that you provide to us through our website at pizzahutgaming.com (the “Website”) will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

We will only collect and process information about you in accordance with this Policy and we will only use information collected about you in accordance with applicable data protection laws including the EU General Data Protection Regulation 2016 (“GDPR”) and the UK Data Protection Act 2018. Where we decide the purpose or means for the processing of the personal data that you provide when using our Website, we are the “data controller” for the purposes of the GDPR.

You have the right to object to the processing of your personal data, including where your personal data is being processed for direct marketing purposes. Further information on this right, and your other rights, is set out below.

If you have any concerns over privacy, or this Policy contact us at [insert email address].

  1. HOW WE COLLECT AND USE YOUR PERSONAL DATA

1.1            The table below explains what data we collect, how we use it, and which recipients it might be shared with.

Your data

How we use it

Recipients

Submitted information (Information provided by you when creating an account on the Website)

·         Name

·         Username and password

·         Contact details

·         Other personal data you choose to provide when setting up your account, for example your public profile.

We process this information in accordance with the terms of our contract with you (we need your name and account information to setup your account and we need your public profile information to populate your profile, if you choose to do so)

Your username and all information you choose to publish on your public profile will be available to all visitors of the website.

 

Support / enquiry information (Information we receive when you get in touch with us for support)

·         Name

·         Contact details (address, phone number, email)

·         Other personal data you send to us

We process this information either in accordance with the terms of our contract with you (where we need this information to provide our services to you) or in pursuit of our legitimate interests in responding to your enquiry and in order to improve our services.

 

 

Website Analytics (collected from your device and interaction with our Website)

·         how often you use our Website;

·         which pages you go to

·         your IP address

·         device and browser operating system, version, make and model.

This processing is necessary for us to pursue our legitimate interests of understanding how you use the Website so we might identify problems, and improve the Website.

 

We use Google Analytics to help us understand how our Services are used.

 

Your content

·         any other content you submit to us via the Website, such as comments and marketing preferences and other information concerning your use of the Website.

We process this information either in accordance with the terms of our agreement with you (such as in respect of providing online forum or comment services) or in pursuit of our legitimate interests in responding to your enquiries and in order to improve or deliver our products or services.

 

Competition data

·         Matchmaking data (dates and opponents for the games you play, your ranking(s), and match and tournament results)

·         Verification data (if there is a dispute or uncertainty about the result of a match, we will ask you and your opponent to provide evidence of the outcome so we can make a decision)

We process this information in accordance with the terms of our agreement with you in order to track your progress, resolve disputes and run competitions.

We may also process match results in pursuit of our (and our community’s) legitimate interests in maintaining a leaderboard and rankings, and publishing the result of competitions, to encourage participation.

Match results and rankings are public and available to all those who visit our website.

 

  1. YOUR RIGHTS IN RELATION TO YOUR PERSONAL DATA

2.1            You have certain rights over the way we process personal data relating to you. We aim to comply without undue delay, and within one month at the latest, in response to any requests submitted by you to us:

  • for a copy of personal data we are processing about you and/or to have inaccuracies corrected;
  • to restrict, stop processing, or to delete your personal data;
  • for a machine-readable copy of your personal data, which you can use with another service provider. Where it is technically feasible, you can ask us to send this information directly to another provider if you prefer; and
  • to make a complaint to a data protection regulator. You may contact them at: https://ico.org.uk/concerns/.

2.2            To make a request in relation to any of the aforementioned rights, please send your request to [insert email].

2.3            You may request deletion of your account by sending an e-mail to [insert email]. Please note that some information may remain in our private records after deletion of your account. We may use any aggregated data derived from or incorporating your personal data after you delete your account but not in any manner that would identify you personally.

  1. DISCLOSURE OF YOUR PERSONAL DATA

3.1            We will share your personal data with third parties only in the ways that are described in this policy.

3.2            Group, suppliers, subcontractors, service providers. We keep your personal data confidential, but may disclose it to any member of our corporate group, our personnel, suppliers or subcontractors insofar as it is reasonably necessary for the purposes set out in this Policy.

3.3            Government authorities. In addition, we may disclose your personal data to the extent that we are required to do so by law (which may include to government bodies and law enforcement agencies); in connection with any legal proceedings or prospective legal proceedings; and to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention).

3.4            Potential acquirers or investors. If we are involved in a merger, acquisition, or sale of all or a portion of our business or assets, the personal data we hold may be included as part of that sale, in which case you will be notified via email, your account and/or a prominent notice on the website of any changes in ownership or use of your personal data, as well as any choices you may have.

3.5            Enforcement. We may also disclose your personal information to third parties in order to enforce or apply the terms of agreements, to investigate potential breaches, or to protect the rights, property or safety of us, our personnel or customers, or others.

3.6            We only permit our suppliers and subcontractors to process your personal data for specified purposes and in accordance with our instructions. All our third-party service providers are required to take appropriate security measures to protect your personal data.

  1. DATA RETENTION

4.1            We will only hold data about you for as long as necessary, bearing in mind the purpose for which that data was collected, or as otherwise described in this Policy.

4.2            To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

  1. SECURITY

5.1            We will take commercially reasonable, appropriate technical and organisational measures to ensure a level of security appropriate to the risk that could be encountered via the use of our Website taking into account the likelihood and severity those risks might pose to the rights and freedoms of our Website visitors and customers.

5.2            In particular, we will take precautions to protect against the accidental or unlawful destruction, loss or alteration, and unauthorised disclosure of or access to the personal data transmitted, stored or otherwise processed by us.

  1. INTERNATIONAL DATA TRANSFERS

6.1            We are a UK Company and our servers are located in the EEA and your personal data will be stored in these servers.

6.2            There are agreements in place to ensure that personal data is processed using appropriate safeguards that meet the requirements of data protection laws. Such appropriate safeguards may include standard data protection clauses adopted by a data protection regulator and approved by the European Commission, such as the European Commission’s standard contractual clauses.

6.3            If you would like to find out more about these safeguards or if you have any other queries or comments in relation to this Policy, please let us know by emailing us at [email protected]

  1. GENERAL

7.1            If you follow a link from the Website to any third party websites, you should be aware that those websites may have their own privacy policies. We do not accept any responsibility or liability for those websites. Please check the policies of any third party websites before submitting any personal data to those websites.

7.2            We may make changes to this Policy in the future, which will be posted on this page. You should check this page from time to time to ensure you are aware of any changes. Where appropriate we may notify you of changes by email.

7.3            All questions, comments or enquiries should be directed to us. We will try to respond to you within 48 hours.

CONTACT US

E-mail: [email protected]

 

COOKIE POLICY

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. The table below explains the cookies we use and why.

Cookie

Duration

Purpose/ Third Party Access

Google Analytics

Two years

This cookie is used to collect information about how visitors use our Website. We use the information to compile reports and to help us improve our Website. The cookies collect information in an anonymous form, including the number of visitors to the Website, where visitors have come to the Website from and the pages they visited.

Read Google’s overview of privacy and safeguarding data here

Authentication

During your session

To log you into our Website and keep you logged in.

Preferences

One month

To remember information about you such as your preferred language and configuration.

 

HOW DO I CHANGE MY COOKIE SETTINGS

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org.

Find out how to manage cookies on popular browsers:

To find information relating to other browsers, visit the browser developer’s website.

To opt out of being tracked by Google Analytics across all websites, visit the following URL: http://tools.google.com/dlpage/gaoptout.